Linking to Xero

Linking to Xero

Linking to Xero


The Xero integration allows for financial data to transfer to Xero for accounting purposes and bank reconciliation.
There are two broad steps:
1. Link TransVirtual to your account package
2. Export your invoices (EDI) to the account package.

This feature requires the Finance Module to be active in TransVirtual

Step by Step Guide

Navigate to Account Packages (Finance > Other Setup > Account Packages)

Select + New Account Package button



Give your new account package a name, this may just be Xero if you only run one account package however TransVirtual has the ability to split your invoices across multiple account packages and companies

Click the Create button

Your Account package will start as disabled (highlighted orange) until setup is complete
Select your new account package from the list on the left and then select the relevant account package in this case being Xero and click Update at the top right


Click the Refresh XERO Link button

You will be taken to the Xero web page where you will need to enter the login details of an admin user for your account package and presented with a page giving TransVirtual permission to transfer data to your Xero account.

Once complete you can now return to TransVirtual where we can select the relevant GL Accounts in Xero for the invoices to Transfer against. As per below select Link Income Code and Link Expense Code and you will see a list of accounts from your account package and select the relevant code for Customer Invoices/Income and Supplier/Agent Invoices/Expenses


You are now able to toggle the Enable Package to Yes then click the Update button


Now navigate to Export Invoices (EDI > Date Export > Invoices) where we will need to setup conditions surrounding the use of the Link to Xero
Select New Rule from the center of the page and create a name for your rule, for a simple setup this can just be Xero and select the AccountPackage option from the Export Framework dropdown as below


Now we need to set a trigger for these invoices to transfer to Xero
In the data filter section you have a rule builder as below, if you choose Invoice State from the dropdown and select Next, then select Equal from the drop down and click Next, then choose Approved and Locked from the dropdown and select Add Rule 


Now we are ready to enable the rule


Additional Information

  1. Xero does not accept future dated invoices


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